Job Description – Accounts Assistant
Job Title: Accounts Assistant
Department: Finance
Reports To: Accountant / Finance Manager

Role Purpose
To support the finance team in maintaining accurate financial records, processing day-to-day transactions, and assisting with reporting to ensure effective financial management and compliance.

Main Responsibilities
1.    Financial Records & Reporting
o    Update and maintain accounting ledgers, journals, and reconciliations.
o    Assist in preparing monthly, quarterly, and annual financial statements.
2.    Accounts Payable & Receivable
o    Process supplier invoices, staff reimbursements, and payments.
o    Prepare client invoices and follow up on collections.
3.    Banking & Reconciliations
o    Post daily banking transactions and carry out bank reconciliations.
o    Manage petty cash and ensure supporting documentation is properly filed.
4.    Payroll & Statutory Compliance
o    Support payroll processing and ensure statutory deductions (PAYE, NHIF, NSSF, VAT, etc.) are accurately captured.
o    Ensure adherence to financial procedures and regulatory requirements.
5.    Audit & Documentation
o    Provide audit support by preparing and sharing required financial documents.
o    Maintain a systematic filing system for financial and administrative records.
6.    Team & Administrative Support
o    Work closely with suppliers, clients, and internal teams on financial matters.
o    Perform any other finance-related tasks assigned by the supervisor.

Qualifications & Experience
•    Diploma or Degree in Accounting, Finance, or a related discipline.
•    Progress in CPA (minimum Section II) or equivalent professional qualification is an added advantage.
•    1–2 years of accounting or finance experience 
•    Knowledge of accounting software (QuickBooks, Sage, Tally, or ERP systems).
•    Proficiency in MS Excel and Microsoft Office.

Skills & Competencies
•    Strong attention to detail with high accuracy.
•    Analytical thinker with good problem-solving skills.
•    Effective communication and interpersonal abilities.
•    Ability to meet deadlines and work with minimal supervision.
•    Professional integrity, confidentiality, and reliability.